Privacy Policy
Last updated: July 2026
1. Who operates this website
This website is operated by VistaExpo Events LTD, a private limited company registered in England and Wales. Company number: 17324957. Registered address: 4, Seven Acres Lane, Batheaston, Bath, BA1 7HE, United Kingdom.
For any privacy-related queries, contact us at: [email protected]
2. What data we collect
We may collect the following personal data through our website contact and event planning enquiry forms:
- Full name
- Email address
- Phone number (if provided voluntarily)
- Organisation or business name
- Website address (if provided voluntarily)
- Event planning details you share in the enquiry form
- Any additional information you choose to include in your message
We do not collect payment data, private attendee lists, confidential sponsor agreements, venue access credentials or commercially sensitive event documents through this website. Please do not submit such information through our forms.
3. How we use your data
We use the information you provide to:
- Respond to your event planning enquiry or contact message
- Understand your event concept and requirements
- Arrange planning discussions where appropriate
- Communicate about your enquiry by email
We do not use your data for unsolicited marketing. We do not sell your data to third parties.
4. Lawful basis for processing
We process your personal data on the basis of legitimate interests — to respond to enquiries you have submitted to us — and where applicable, with your consent as indicated by form submission.
Where you submit an event planning enquiry, you are initiating a business conversation. We process your contact details to respond to that conversation.
5. Data retention
We retain enquiry and contact data for a reasonable period to support the planning conversation and any follow-up. We do not retain personal data longer than necessary. You may request deletion of your data at any time by contacting us at [email protected].
6. Your rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to processing of your data
- Withdraw consent at any time (where consent is the basis for processing)
- Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk
To exercise any of these rights, contact us at [email protected].
7. Cookies
This website uses cookies. For full details of how we use cookies and how to manage your preferences, see our Cookie Policy.
8. Third-party services
If we use third-party form handling services to process enquiry form submissions, those services will process data in accordance with their own privacy policies. We will only use services that provide appropriate data protection standards.
9. Changes to this policy
We may update this Privacy Policy from time to time. Updates will be reflected with a revised date at the top of this page.